• ansible playbook for automated/self-documenting setup
• for one-off bugs or ongoing/long-term problems, open an issue on my gitea instnce and track the investigations and solutions there.

allows my mail clients to connect via IMAP to view and search emails

dovecot will be able to handle this part. This is what I use as a mail archive (once a year, archive all mail from the previous year from various mailboxes to my self-hosted dovecot instance). I wrote this ansible role for it.

downloads new emails via IMAP

As others recommended, imapsync should be able to handle that part.

docker solution

These tools are simple enough to install and manage (one package, one config file), Docker is not needed. If you really need it to fit into your docker-based setup, build and maintain your own images.

What’s your existing setup? For such a simple task, check if any of the tools you use currently can be adapted (simple text files on a web server? File sharing like Nextcloud and text files? Pastebin-like? Wiki? …). Otherwise a simple Shaarli instance could do the trick (just post “notes” aka. bookmarks without an URL). I use this theme to make it nicer. Or maybe a static site generator/blog.

I would never recommend Odoo anymore, given how painful it is to upgrade from a major version to another. Their answer to it is basically “yeah, some complex migrations need to be done, just send us a copy of your database with highly sensitive company data, pay us to do the migration and we’ll send it back to you”. Yeah, lol, no.

• monitoring: https://github.com/awesome-foss/awesome-sysadmin?tab=readme-ov-file#monitoring
• sending commands: https://github.com/OliveTin/OliveTin

msmtp never failed me